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Grade 12 Timeline

 

2024-2025 Grade 12 Timeline

Below is a list of important dates and and things to do during your Grade 12 year.

(This page will be updated throughout the school year.)

September

  • Sign up for the Wolverine app.  Follow the Grade 12 thread for important updates.
  • If you want to receive announcements about scholarships and post-secondary opportunities, join the Post-Secondary Scholarships class/group on the Wolverine App.
  • If you are interested in representing your grad class and supporting the EMCS community, consider joining Leadership 12.
  • Have an email account other than your school email account that you can use for scholarship applications, post-secondary applications, the Student Transcripts Services website, etc.  Your sd62Learns email account will be de-activated after you graduate.
  • Register for a  Student Transcripts Service (STS) account and check your transcript for accuracy.
  • Look over the BC Graduation Requirements and make sure your are on track to graduate.    See your School Counsellor if you have questions.
  • Explore options for after high school e.g. work, travel, college, university, tech school, apprenticeship, …     Make an appointment to see your School Counsellor about possible plans and options.  Also meet with the Career Centre staff for assistance and to learn about many opportunities.
  • Check post-secondary application deadlines and entrance requirements.  Online application for many post-secondary schools opens in September.   Many Camosun College programs are filled on a first come, first served basis, so it is best to apply early.
  • September 15, 2024: Camosun College applications open.  Apply early!
  • If you plan to attend post-secondary in the USA, you may need to write the SAT or ACT.  Register now.
    – SAT
    – ACT
  • If English is not your first language, to apply for post-secondary you may need to register to write one of the following English assessments:
    – IELTS   Global Village in Victoria is the nearest IELTS test centre.
    – TOEFL
  • If you are a top academic student, see your School Counsellor regarding some large scholarships that have deadlines in October and November.
  • Attendance:  Please remember that your school attendance will usually be considered as part of your scholarship and bursary applications. Even if applications do not ask about attendance, any teachers you ask to write reference letters will likely check your attendance.  Please make sure that parents/guardians contact the office to excuse your absences if you miss school for a legitimate reason.  Absences should be excused in a timely manner.

October

  • October:  Capstone Proposal & Mentor Forms due.
  • Watch for announcements about Post-Secondary Information Sessions taking place at EMCS.  Usually there are evening events at EMCS with Camosun, University of Victoria, Vancouver Island University, University of Alberta, Canadian Forces, etc.
  • Purdy’s fundraising efforts begin.  You can earn 25% of your individual sales to put towards your Grad fees and Prom tickets!  Stay tuned for more info.
  • Apply for post-secondary if you would like to begin your post-secondary studies next September.   See your school counsellor if you would like help with the application.
  • Log on to your Student Transcripts Service (STS) account and give consent for the Ministry of Education release your transcripts to the post-secondary schools to which you have applied (or will be applying).  It is best to wait until mid-October (when all features of the STS are activated for current Gr. 12 students) to select which post-secondary schools will have electronic access to your transcripts
  • Start researching scholarships, bursaries, and student loans.  Begin working on your application materials.
  • Are you taking an online or paper-based distance learning course?  Make sure you are submitting work consistently throughout the school year.  Note that many post-secondary schools have very early deadlines for distance learning courses that are required for admission.
  • Consider borrowing your prom clothing (dress, tuxedo/suit, shoes, etc.) from the Magic Wand rather than buying.   Why buy a Grad Tux, or Dress when you can borrow one?  The Magic Wand is a non-profit organization that offers an eco-friendly and inexpensive alternative to purchasing grad outfits.  You can borrow like-new grad dresses, tuxes, suits, shoes and accessories.  A small fee for cleaning is the only cost.  To book an appointment contact Elizabeth at esurerus@telus.net or call 250-658-0246.   Usually appointments can be booked starting in October.

November

  • Watch for announcements about Post-Secondary Information Sessions taking place at EMCS.  Usually there are evening events at EMCS with Camosun, University of Victoria, Vancouver Island University, University of Alberta, Canadian Forces, etc.
  • November 25:  Purdy’s fundraising closes. Pick up from the school office: December 7, 2025
  • November 8, 2024:  Capstone Activity Log AND Mentor Notes #1 are due.
  • First draft of your scholarship/bursary letter of application should be done.
  • Transcript Verification Report:   This report will be mailed home in late November or early December.  The report contains your demographic information as well as completed courses, credits, and courses in progress.  Ensure all information is accurate.   See your School Counsellor if there are any errors on the report.  The name on the TVR will be as it appears on your high school diploma which will be mailed to the address listed in the summer following graduation.

December

  • TBA: UBC application deadline
  • Book your session for Grad Photos on the Artona website HERE
  • Complete any online or paper-based distance learning courses that must be finished by the beginning of Quarter 3.
  • December 16, 2024:  Capstone Activity Log & Mentor Notes #2 are due.

January

  • Information regarding booking your Grad Ceremony gowns will be available soon.
  • January 23:  deadline for submitting measurements/sizing for grad gowns.
  • January 13 to 23, 2025: Grad Photos with Artona.  The mobile photo studio will be set up at the Juan De Fuca Seventh-day Adventist Church, 6251 Sooke Rd
  • Continue to check the Scholarship & Bursary section of the EMCS website.
  • Complete your scholarship/bursary letter of application.
  • If you failed a Quarter 2 course, this may impact your ability to graduate and/or be admitted to post-secondary programs.   See your School Counsellor if you have questions.
  • January 11, 2025:  Capstone Activity Log #3 is due.
  • January TBA: University of Victoria application deadline.
  • January 30, 2025: Grad Photo retakes (students wanting one photo for yearbook and composite) at EMCS, lower commons.

February

  • If you failed a Semester 1 course, this may impact your ability to graduate and/or be admitted to post-secondary programs.   See your School Counsellor if you have questions.
  • If you are planning to apply for student housing, application usually starts now.
  • February 12 to March 14, 2025:  Capstone project preview sessions.

March

  • March TBA:  30 hours of work experience / volunteer time / passion project must be complete.
  • March 14, 2025: Capstone Project approval deadline. (last day of preview sessions)
  • Check the Scholarship & Bursary section of the EMCS website.  MANY updates are usually made in March.

April

  • TBA: Grad Comment Form available here (coming soon). The deadline is TBA. 
  • early April:  Applications for some Local scholarships/bursaries are due.
  • If you have an IEP and plan to start post-secondary in September, contact the Centre for Accessible Learning (may go by a different name) at the school you plan to attend.  This is the post-secondary equivalent of our “Learning Support” department.  The Centre for Accessible Learning will work with you to make sure any necessary accommodations and supports are in place for when you begin your studies in September.  Students without an IEP but have a medical, mental health, or learning disability diagnosis that warrants additional support or accommodations at post-secondary should also connect with the Centre for Accessible Learning.
  • April 23 & 24, 2025:  Capstone Student Presentations.  Students can NOT miss their scheduled time.  Your reflection assignment is also due on presentation day.
  • TBA:  Deadline to pay your Grad fee through Melissa in the EMCS office or School Cash Online.
    – Price is TBD
  • Talk to Mr. Powell if you are interested in singing Oh Canada at the Grad Ceremony 
  • Check the Scholarship & Bursary section of the EMCS website.  MANY updates are usually made in April.
  • See your School Counsellor if you require assistance the Grad-related expenses. e.g. prom, tuxedo, prom dress, etc.
  • Be sure you are passing all your courses.  If you are fail a course that is required for graduation, you will not earn your high school diploma.
  • Look over the BC Graduation Requirements and make sure your are on track to graduate.    See your School Counsellor if you have questions.  Students are responsible for understanding BC graduation requirements and ensuring they have sufficient credits and required courses to earn a high school diploma.  Participation in cap and gown ceremonies does NOT mean you have met graduation requirements.

May  

  • May 5, 2025 at 8:45am:  Applications for School and most Local scholarships/bursaries are due.
  • May TBA: Camosun College application deadline
  • Be sure you are passing all your courses.  If you are fail a course that is required for graduation, you will not earn your high school diploma.
  • Look over the BC Graduation Requirements and make sure your are on track to graduate.    See your School Counsellor if you have questions.  Students are responsible for understanding BC graduation requirements and ensuring they have sufficient credits and required courses to earn a high school diploma.  Participation in cap and gown ceremonies does NOT mean you have met graduation requirements.

June

  • Student Aid BC application opens for applying for provincial & federal student loans and grants.  Before you can apply for student loans/grants you need to get signed up for a BC Services Card.
  • Be sure you are passing all your courses.  If you are fail a course that is required for graduation, you will not earn your high school diploma.
  • Look over the BC Graduation Requirements and make sure your are on track to graduate.    See your School Counsellor if you have questions.  Students are responsible for understanding BC graduation requirements and ensuring they have sufficient credits and required courses to earn a high school diploma.  Participation in cap and gown ceremonies does NOT mean you have met graduation requirements.
  • June 6:  Grad rehearsal
  • June 7: Grad Ceremonies at UVIC.
    – After Grad, please return your v-stole to the main office at EMCS.  If not returned, you will be charged a $40.00 replacement fee.
  • Graduation Dates Letter to Parents
  • Graduation Ceremony Fee Form
  • Graduation Ceremony Tickets Requests
  • June TBA: Grad Walk at Elementary Schools
  • June 21: Prom at the Empress Hotel (tentative)
  • Prom Events
  • Prom Policies & Behaviour Expectations
  • PROM Application Form – 2024
  • 2024 Prom Guest Form
    – The event will run from 7:00 – 11:00pm
    – Parents must check-in with a Vice Principal before leaving
    – Students must be in good standing with the school and follow our Code of Conduct for the duration of the event

Other Information for Grade 12 Students

BC Ministry of Education: Graduation Requirements